HIPAA - Frequently Asked Questions (FAQs)
Is Easy Dental HIPAA compliant?
Easy Dental Systems provides products and services that are designed to help you comply with various HIPAA standards as the compliance dates for each HIPAA standard approach. It is not possible for any software to make a dental office "HIPAA-compliant". For example, the HIPAA Standards for Privacy require each dental office to address internal policies and procedures and to change their practices in ways that extend beyond the scope of any computer system.
In conjunction with National Information Services (NIS), Easy Dental electronic claims features allow you to transmit claims in compliance with the HIPAA Standards for Electronic Transactions. Electronic Claims Transmissions from Easy Dental have been tested and certified by Claredi, an independent testing organization. As additional types of electronic transactions subject to HIPAA are provided for our customers, they will also be tested and certified for HIPAA compliance.
Can you send me a letter stating that you are HIPAA compliant?
Easy Dental Systems can send you a letter for your files. You can request a copy by calling NIS at 1-800-734-5561, online at www.easydental.com, or request it via e-mail at
firstname.lastname@example.org. Because the HIPAA Standards for Privacy address polices and procedures within a dental practice that extend beyond the scope of any computer system, it is not possible for any software to make a dental office "HIPAA-compliant". Easy Dental Systems can provide products and services designed to help you comply with the various HIPAA standards.
What will happen if I'm not compliant?
Information can be found at
www.hipaadvisory.com and with the American Dental Association at
What do we need to do in order to become HIPAA compliant?
It is the responsibility of each healthcare provider to understand HIPAA. There are many publications and Internet sites to help with this process, such as www.hipaadvisory.com and www.ada.org. The HIPAA Privacy Standard states that each office should designate an individual to be responsible for seeing that the privacy procedures are adopted and followed. In order to do this, the designated individual will need to be very familiar with HIPAA standards.
Easy Dental Systems provides products and services designed to help you comply with some of the HIPAA standards. If your practice is subscribed to one of our valuable customer service plans, you will receive software upgrades offering features to help you comply with some of the various HIPAA standards. If you are not subscribed to one of our service plans, please call 1-800-824-6375 to speak with our Annual Support and Upgrade Plan Coordinator.
Are you going to keep your customers informed of HIPAA developments?
Easy Dental Systems will continue to provide its customers with HIPAA-related news and information. The latest information can be found on line at www.easydental.com. Information will also be made available through newsletters and other electronic media. You may also send questions via e-mail to